SOLUTION
Gym Management Software for Personal Training Studios
Personal training studios run on sessions, schedules, and client relationships. GymFlow handles the business side so you can focus on training.
The Challenges
Session tracking across clients
Managing session packs for 20+ clients with different trainers, expiration dates, and usage history is impossible with spreadsheets.
Scheduling conflicts
Double-booking clients or overlapping PT sessions creates frustration and lost revenue. You need a clear view of your training calendar.
Client payment tracking
Tracking which clients have paid for session packs, who owes what, and following up on overdue payments takes time away from training.
How GymFlow Helps
Session pack tracking
Create PT session packs (5, 10, 20 sessions) in GymFlow. Each check-in deducts from the client's pack automatically. Get alerts when a client's sessions are running low.
Training schedule overview
See your entire training schedule — all clients, all sessions, all trainers — in one clean view. Identify gaps and fill your calendar.
Automated payment reminders
When a client's session pack is paid, GymFlow records it. When a payment is overdue, automated WhatsApp reminders fire — without you lifting a finger.
Key Features
- Session pack management with automatic deduction at check-in
- PT scheduling overview with trainer and client views
- Client payment tracking with overdue alerts
- Automated WhatsApp reminders for session expiry and renewals
- Trainer performance reports and revenue attribution
- QR code check-in for PT sessions
Frequently Asked Questions
Can GymFlow track individual PT sessions for each client?
Yes. Create session packs with any number of sessions (5, 10, 20). Each gym check-in deducts one session automatically, and you see remaining sessions at a glance.
Does GymFlow handle scheduling for multiple trainers?
GymFlow provides session tracking and attendance management. For complex multi-trainer scheduling with room booking, consider integrating with a dedicated scheduling tool via our API.
Can PT clients pay for session packs through GymFlow?
Record all payment types — cash, bank transfer, card — directly in GymFlow. Each payment is linked to the client's account and reflected in their session pack balance immediately.
Does GymFlow send WhatsApp reminders when a client's sessions are running low?
Yes. Configure automated WhatsApp alerts when a client's session count drops below a threshold — typically 2-3 sessions remaining. This prompts the client to purchase their next pack before they run out.
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